One property per link
Each gallery shows only its own folder, so an owner or guest can never browse into another property or your internal files.
The short answer
Keep one Google Drive folder per property, with subfolders for rooms or for each month, and turn each folder into a gallery link with GalleryLink. Send that link to owners, guests or agents: it opens on any phone without an account, downloads can be switched off, and new photos added to the folder appear in the same link. With Studio, a whole portfolio of property folders becomes galleries in one go.
What makes this delivery hard today
- A shared Drive folder looks like a file list: owners and guests see file names and thumbnails, not the property.
- Owners ask for proof of how their home looks, and photos sent over WhatsApp get lost between messages.
- Every travel agent, booking site and partner asks for the photos again, in a different way.
- Sharing the whole Drive by mistake exposes other owners' properties and your internal files.
The GalleryLink workflow
- 1
One Drive folder per property
Villa, apartment, room type or hotel. Subfolders become sections, so Bedrooms, Pool and Kitchen, or October and November, each get their own heading.
- 2
Turn each folder into a gallery
Paste the folder link into GalleryLink and pick a look. With Studio, paste the parent folder instead and create a gallery for every property at once, up to 50 at a time.
- 3
Send each link to the right person
The owner gets their property's link, the guest gets a preview before arrival, the agent gets the approved photos. Each link shows one property and nothing else.
- 4
Add photos, keep the link
New photos from this month's inspection or a fresh shoot go into the same folder and appear in the same gallery. The link and its QR code never change.
Why it fits vacation rentals and hotels
Downloads on or off
Showing a place to guests? Switch downloads off. Sending approved photos to an agent or a booking site? Turn them on, with full-resolution files.
Your brand, not ours
With Pro, galleries carry your logo and business details, with no GalleryLink branding, so a link to an owner looks like it came from your company.
Built for a portfolio
Studio adds bulk create for many properties at once, and a watched folder: add a new property folder in Drive and its gallery is made for you.
What it costs
Build and preview a gallery free, with no card. To share it with clients, go Pro. Pro is $8/mo or $80/yr for unlimited galleries, password protection, every theme and layout, and your own studio subdomain. Your photos stay in your Google Drive either way, so nothing here is priced by storage.
See full pricing →Questions vacation rentals and hotels ask
Do owners or guests need an account to see the photos?+
No. The gallery opens in any browser, on a phone or a computer, without signing in to Google or GalleryLink.
Can I stop people downloading the photos?+
Yes. Switch downloads off for a gallery and visitors can only view the photos. With downloads off on Studio, right-click and long-press saving are blocked too, and previews can carry your watermark.
We manage dozens of properties. Do we make each gallery by hand?+
Not with Studio. Put one folder per property inside a single Drive folder, paste that parent folder once, tick the properties you want, and every one becomes its own gallery, with the links ready to copy or download as a spreadsheet.
How many photos should a listing have?+
Booking.com recommends at least 24 good-quality photos per property. Keeping them in one gallery per property also gives you a tidy source to upload to each booking site.
Will the link stop working?+
On Pro and Studio, galleries stay online for as long as you're subscribed, or until a closing date you choose. On the free plan a gallery is shared for 24 hours.
Keep reading
How property managers send owners photo reports
Read the guide →Vacation rental marketing: using your photos to win bookings
Read the guide →Holiday let advertising: where to list and how to share your photos
Read the guide →Airbnb photography: how to shoot and deliver rental photos to hosts
Read the guide →A hotel photo media kit for travel agents and partners
Read the guide →Deliver your next job beautifully
Paste a Google Drive folder link — or upload the photos straight to us — and share a beautiful gallery. Free to start, no credit card.
Start freeCreate a gallery